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Tag Archives: health and safety

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  • Back to work: a safety guide for delivery drivers

    Delivery courier driver inside the van car with parcel post boxes checking amount he protective face mask, under curfew quarantine pandemic coronavirus COVID-19

    As lockdown eases and more and more businesses go back to work, we are still being advised to adhere to social distancing to prevent a second wave of coronavirus infections.

    This can be especially difficult for delivery drivers, however. Here is a guide to help delivery drivers to stay safe and reduce the spread of COVID-19.

    At the depot

    The key goal here is to make it easy for staff to maintain social distancing and also to avoid surface transmission when goods enter and leave the delivery vehicle. Employers need to think about this carefully in high volume situations such as warehouses, distribution centres, and dispatch areas and have simple, effective procedures in place to make this easier and to keep staff safer.

     

    • As far as possible, keep the same people in teams or shift groups to reduce the number of people staff are coming into contact with.
    • People who work together in one vehicle should be in a fixed pairing as far as possible. Where possible and safe, having single workers load or unload vehicles or use the same pairs of people for loads where more than one is needed.
    • Do walk-throughs of tasks to identify where people have to directly pass things to each other (such as job information, spare parts, samples, raw materials) and find ways to remove direct contact, for example, by using drop off points or transfer zones. Where the nature of the product allows for use of electronic pre-booking, arrange non-contact deliveries.
    • Select low risk areas for pick-ups and drop-offs. This should be a place where items can be placed to minimise the opportunities for contact between on-site staff and delivery drivers. After you have done this, make sure all staff are aware of the new pick-up and drop-off collection points, procedures, and use clear signage and markings to re-enforce the new measures.
    • Set up daily procedures to check any drivers for signs and symptoms of coronavirus and record any findings for your due diligence records.
    • Should staff come into contact with items used by delivery riders or drivers, they should wash or sanitise their hands before moving to another task. Ensure adequate hygiene facilities such as hand washing areas or hand sanitiser is available for them to do this.

     

    In the vehicle

    • Clarify key times when drivers need to wash their hands, for example, when entering and leaving the vehicle and before and after handling goods they are delivering. Make sure there is enough hand sanitizer to enable this.
    Driver Pack Santising Station, £59.85 Driver Pack Santising Station, £59.85

     

    A helpful product is this Driver Pack Santising Station, £59.85. Designed to fit in the passenger seat or centre of any vehicle, this kit can be held in place with a seatbelt and provides drivers who may not be able to access regular washing facilities and who come into contact with other people easy access to sanitising items.

    Kit comes complete and includes:

    1 x Dispenser box (Inc bin) - all recyclable

    2 x 236ml Alcohol gel

    2 x Blue paper roll

    2 x face visors (not PPE)

    1 x 100 Disposable gloves

    • Provide guidance and cleaning products to encourage frequent cleaning of objects and surfaces that are touched regularly, such as door handles, fuel pumps and vehicle keys. Also ensure there are safe places for rubbish to be stored and then disposed of by the driver who is using the vehicle..
    • Encourage drivers to stay in their vehicles when it is safe and practical to do so.
    • Advise drivers to keep the vehicle well ventilated, using Heating, Ventilation and Air Conditioning (HVAC) systems and/or opening windows and doors where possible and safe to do so.
    • Ensure drivers use wipes to clean fuel pumps before and after use.

     

    At delivery points

    • Ensure all delivery persons wash their hands or use sanitiser before and after collecting items. If you are supplying your own drivers, you should ensure they have plenty of  60%+ alcohol content sanitiser available.
    • When delivering items, arrange to leave orders at the customer’s door rather than handing over person to person.  You can arrange customer notification through a bell/knocker, phone or text message. Ensure your delivery team are adhering to the 2m social distance rules.
    • Use electronic or contactless payment and signature methods where possible to minimise person-to-person contact.
    • You might also wish to provide face masks for your drivers.  We have a range of products available.
    COVID-19 TEMPORARY FACE SHIELD, ELASTICATED HEADBAND, £4.99 COVID-19 TEMPORARY FACE SHIELD, ELASTICATED HEADBAND, £4.99

     

    3 PLY SURGICAL MASKS, BLUE, £1.20 each 3 PLY SURGICAL MASKS, BLUE, £1.20 each

    Ear loop surgical mask, 3 ply type IIR. Priced singly but boxed in 50's. Please contact us for quantity discounts

    • It’s a legal requirement for delivery drivers to have access to welfare facilities in the business premises they visit as part of their work. The HSE, however, say they are hearing reports that some drivers are not being allowed to use welfare facilities when they deliver. Preventing access is against the law, equally it’s not the sensible thing to do.
    • Try to arrange access to welfare facilities ahead of time and if you are accepting deliveries, ensure drivers have access to appropriate toilet facilities during their journeys and at their destinations and set up facilities to enable them to do this safely, for example, by prior booking-in,  and provision of hand sanitiser.

     

    In between delivery driver shifts

     

    • Have clear and thorough cleaning procedures for each vehicle at the end of each shift.
    • Ensure that each vehicle has sufficient quantities of hand sanitiser/wipes to enable workers to clean hands after each delivery/drop-off.
    • Don't forget to clean vehicle keys before and after each person handles them.
    • Where workers are required to stay away from their home, centrally log the stay and make sure any overnight accommodation meets social distancing guidelines.

    You can see more more guidance for food delivery drivers here:

    https://www.foodstarsuk.com/commercial-kitchens-for-rent/food-delivery-safety/

     

    Download full Government guidance on for coronavirus safety measures for staff who work inside a vehicle here:

    Working Safely during Covid-19 _In Vehicles
    As always our team are here to help you. Please do keep in touch with us and we’ll work with you to support you and help you source the PPE and cleaning and hygiene products that you need to keep your staff and customer safe. Email us at sales@cisafety.com or call 01726 74264.

     

  • What do you need to do to prepare for Brexit day?

    Brexit image

    Brexit will be upon us soon, but how will it affect your business and what tasks need to be tackled before and during the transition period? Here is a guide to some of the key things to be aware of:

    HEALTH AND SAFETY

    Health and safety laws will remain largely the same...

    Under the European Union (Withdrawal) Act 2018, all EU law in existence immediately before Brexit is converted straight into UK law as soon as Brexit occurs. These laws have to be interpreted in line with the principles laid down in the European Court as they apply immediately before Brexit day. That means most courts in the UK will be bound by these principles with the exception of the Supreme Court.

    UK courts don’t have to follow any decisions made by the European Court after Brexit, but they may still be taken into account if the UK court considers them to be relevant to a particular case in hand.

    In addition to this  the Health & Safety at Work Act (1974) came into effect before the UK joined the European Union. It’s a robust and long-lasting piece of legislation which demonstrates the UK’s commitment to ensuring the safety of workers.

    In addition, most employment laws affecting workers rights are likely to remain the same too as many originated in the UK.

    You can find more information on how HSE regulations will operate should a no deal Brexit occur here: https://www.gov.uk/guidance/health-and-safety-executive-information-if-the-uk-leaves-the-eu-without-a-deal

    SAFETY MARKS

    In most cases, you can continue to use the CE safety mark

    According to government advice, “In the majority of cases you will still be able to use the CE marking if you are selling goods on the UK market after the UK leaves the EU.” Goods on sale in the UK before Brexit takes place will be considered “placed on the market” and can continue to be sold without any changes.

    However, once Brexit takes place, the process of replacing the CE mark with the UK Conformity Assessed (UKCA) mark will begin.

    The government will give businesses notice about the change to using UKCA markings, and importantly, the rules for using them will be very similar to the current rules for using CE markings. One key point is that the UKCA marking will not be recognised in the EU market.

    Meanwhile, most PPE suppliers in the UK will still be able to use the CE marking for products being placed on the UK market if any of the following apply:

    • you currently CE mark your good on the basis of self-certification
    • any mandatory third-party conformity assessment was carried out by an EU-recognised notified body
    • the certificate of conformity previously held by a UK body has been transferred to an EU-recognised notified body

    If PPE is CE compliant, it will continue to be compliant in the UK.

    For more detailed advice and guidance on the CE  and UKCA mark click here:
    https://www.gov.uk/guidance/prepare-to-use-the-ukca-mark-after-brexit

    LABELLING

    Food and drink

    Companies which label food and drink will need to make changes to their labelling.

    Although the UK will have a 21-month transition period for labelling changes after exit day, there are some instances where a transition period is not possible. The main examples of this are:

    • the use of the EU organic logo,
    • use of the EU emblem
    • labelling food as originating in the ‘EU’

    Defra is encouraging a pragmatic approach to enforcement of these rules within the UK.

    For more guidance on labelling food and drink click here: https://www.gov.uk/guidance/food-labelling-changes-after-brexit

    For advice specific to organic food, click here:

    https://www.gov.uk/guidance/trading-and-labelling-organic-food-if-theres-no-brexit-deal

    You can also find general guidance if your business is in the food and drink sector here:

    https://www.gov.uk/guidance/the-food-and-drink-sector-and-preparing-for-eu-exit

    Textiles

    The rules for labelling textiles will largely remain the same should a no deal Brexit occur:

    https://www.gov.uk/guidance/textile-labelling-after-brexit

     

    USING CHEMICALS

    If you’re using, making, selling or importing chemicals in the EU, you need to follow REACH (Registration, Evaluation, Authorisation and restriction of Chemicals) regulations.

    Find out what you must do to meet REACH requirements.

    For more information, click here:

    https://www.gov.uk/guidance/how-to-comply-with-reach-chemical-regulations

     

    DATA PROTECTION

    If your company is GDPR compliant and you have no contacts or customers in the European Economic Area (EEA), then you do not need to prepare to be data compliant if a no deal Brexit happens. If you do have contacts and customers, or a presence in the EEA, you will need to take steps. Mainly, this will involve working on your Standard Contractual Clauses.

    The Information Commissioners Office has full guidance and some helpful toolkits here: https://ico.org.uk/for-organisations/data-protection-and-brexit/data-protection-and-brexit-for-small-organisations/

     

    TRADE MARKS AND INTELLECTUAL PROPERTY

    There have been some changes to intellectual property laws to try to help protect UK businesses in advance of Brexit. After Brexit, however EU Trade Marks (EUTMs) will no longer protect trade marks in the UK. On exit day, the IPO will create a comparable UK trade mark for all right holders with an existing EU trade mark.

     

    For more information and help on trade marks, copyright, patents and design click here: https://www.gov.uk/guidance/intellectual-property-and-brexit

     

    FURTHER GUIDANCE

    These are some of the key points which our customers and contacts will need to be aware of.  If you are looking for more advice, you can find a helpful list of advice by topic at this link on the governments Brexit advice website: https://www.gov.uk/find-eu-exit-guidance-business

     

    Of course our team are also happy to talk to you about how we can help to make sure you are ready for a no deal Brexit. Call us on 01726 74264 or email sales@cisafety.com if you would like a free consultation.

  • Have you got the right First Aid Strategy in place?

    No matter what steps you have taken to ensure you have a safe workplace, there may be times when your employees are injured or fall ill. The Health and Safety (First-Aid) Regulations 1981 require provide ‘adequate and appropriate equipment, facilities and personnel to ensure their employees receive immediate attention if they are injured or taken ill at work’.
    These regulations apply even if you have fewer than five employees or if you are self-employed. As a minimum, you need a basic first aid kit and a designated first aid officer. You will also need to make sure any employees are aware of your first aid arrangements in the event that they need them.

     

    You can find out more with the Red Cross guide to First Aid for Employers.
    Whilst First Aid arrangements are very much dependent your individual working environment, here are five of the key considerations to help you establish the right first aid strategy for your organisation.

    1. The nature of your workplace
    You may be in a smaller office workplace with relatively low level hazards where the minimum provision would offer the right level of support for you. However, if you work in an environment with unusual circumstances and factors at play, for example working with chemicals or in very physically demanding jobs such as tree surgery or construction, then take time to carry out a proper risk assessment and think about the types of accidents that occur. In these cases it is likely that you will need trained first aiders. The Health And Safety Executive (HSE) has some useful case studies of different work environments, ranging from shops to construction sites and chemical processing plants to help you do this. It also has some useful risk templates to aid you in carrying out the assessment.

    2. Get feedback from employees
    Having regular health and safety conversations with your staff is good for two reasons. First, employee feedback can help with reducing the likelihood of accidents at work , but it can also mean you are better prepared in terms of First Aid provision. As an employer, you are responsible for making sure you have adequate and appropriate provision, but by including employee feedback in your First Aid strategy assessment, you will gain a different perspective of other provisions that need to be factored into your First Aid strategy.
    3. First Aid Provision and work absences
    When an employer's first-aid needs assessment indicates that a first-aider is unnecessary, the minimum requirement is to appoint a person to take charge of first-aid arrangements. When you decide on your appointed first aid person, you will need to think about working patterns and other absences. This person will need to take charge of first aid arrangements and potentially call the emergency services if required. They do not need to have formal first aid training but they do need to make sure that there is appropriate cover for first-aid arrangements irrespective of the working patterns of other employees. You will also need to ensure that anyone visiting your premises or site is protected, so it is a good idea to keep a Visitors book to ensure that your First Aider is aware of anyone other than staff on site.

     

    Visitors Book £8.80 Visitors Book £8.80

     

    4. History of workplace accidents
    When you are thinking about First Aid provision, consider if accidents have occured in the past and if so, whether this type of accident is likely to occur again. Think also about the demographic of your workforce. If you have older employees doing very physically demanding jobs, they can be more prone to sprains and other injuries. If it is, then this should be factored into your First Aid Assessment to make sure that your First Aid strategy covers it.
    For this purpose, it is helpful to have an Accident Book to record any incidents.

     

    Accident Book £8.60 Accident Book £8.60

     

    5. Remote workers
    If you have workers that are travelling or working remotely off site , it might be worth thinking about provision away from your main sites. Making sure your remote workers have access to first aid kits and provisions is vital - and could end up saving someone’s life.
    Click here to see our full range of First Aid products, including accident log books, BS 8599 compliant First Aid Kits and more specialist equipment such as eye wash stations.

    If you would like more information, the HSE's free leaflet offers a good start. First Aid at work: your questions answered.

    As always if you would like any advice, please contact our team as we’re happy to help you with First Aid requirements for your business. Email sales@cisafety.com or call 01726 742642.

Buyer, Cornwall Glass Group
Shortly after Cornwall Glass was formed some 15 years ago I started dealing with yourselves as a Supplier I don't believe in all those years whatever I have asked for - however obscure! you have never let me down - I'd like to think that we have quite a unique relationship thank you very much
Site Manager, International Minerals company
Special note - Amelia has done a great job this year for our site, quick, efficient, good follow-up and courteous, everything you need at the customer interface.
Purchasing, Food Manufacturer
After our BRC audit we received grade : A . I`m really happy, thank you for you and all the CIS team for your help.
Manager, Food wholesaler

You are amazing!!!!

Technical Manager, Seafood
A very good local company delivering a prompt and informative service. Excellent!
Health & Safety Manager, Waste Cleansing & Drain Clearing co
A company that always performs to the word "quality", helpful with innovations in PPE, guidance and support. A company that is a valuable asset to us as a supplier.

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